Cookie & Tracking Policy — What cookies we use, why, and how to manage them.
Effective: May 20, 2026
What Are Cookies?
Cookies are small text files that are placed on your device (computer, tablet, or mobile) when you visit a website. They are widely used to make websites work more efficiently and provide information to website owners.
How We Use Cookies
OmegaFP uses cookies and similar technologies for the following purposes:
1. Essential Cookies (Required)
These cookies are necessary for the platform to function properly. They enable core functionality such as:
- Authentication: Maintaining your login session and security
- Security: Protecting against security threats and unauthorized access
- Preferences: Remembering your preferences (e.g., sidebar collapsed state, panel widths)
These cookies cannot be disabled as they are essential for the platform to work.
2. Functional Cookies (Optional)
These cookies enhance functionality and personalization:
- User Preferences: Storing your UI preferences (e.g., dark mode, layout settings)
- Chat Settings: Remembering your chat interface preferences
- Firm Settings: Storing firm-specific display preferences
You can disable these cookies, but some features may not work as expected.
3. Analytics Cookies (PostHog) — opt-in only
- Provider: PostHog (us.i.posthog.com)
- Purpose: Anonymous usage analytics — which pages are visited, which features get used — to inform product decisions. No advertising, no cross-site tracking.
- Type: Analytics; loaded only after you click "Accept all" or enable "Analytics" in the consent banner.
- Duration: PostHog cookies persist for up to 12 months. You can revoke consent at any time via the "Manage cookies" link in the footer.
- Person profiles: We configure PostHog with person_profiles: 'identified_only' — anonymous visitors are not assigned a stable identity. Logged-in users are associated with their internal user id, which is not PII on its own.
Types of Cookies We Use
First-Party Cookies
These are cookies set by OmegaFP directly:
- Session Cookies: Temporary cookies that expire when you close your browser
- Persistent Cookies: Cookies that remain on your device for a set period or until you delete them
- Local Storage: Browser storage used to remember your preferences (similar to cookies)
Third-Party Cookies
OmegaFP does not use third-party cookies for advertising or tracking purposes. We do not share your data with advertising networks.
Specific Cookies Used
Authentication Cookies
- Purpose: Maintain your login session
- Type: Essential
- Duration: Session-based (expires when you close your browser) or persistent (for "Remember Me" functionality)
- Security: Secure, HttpOnly, SameSite flags enabled
Preference Cookies
- Purpose: Remember your UI preferences and settings
- Type: Functional
- Duration: Persistent (until you clear them)
- Examples: Dark mode preference, sidebar collapsed state, panel widths, chat interface settings
Service-Provider Cookies
Some of OmegaFP's service providers set their own cookies when their functionality is invoked. These are operational (not advertising) and are bound by data-processing agreements that prohibit use for any purpose other than providing the service.
Stripe (payments)
- Domain: js.stripe.com, m.stripe.com
- When loaded: Only after you click "Continue to payment" on an invoice or proposal page (/pay/*, /approve/*). Stripe is not contacted on page load.
- Purpose: Secure payment collection, fraud detection.
- Duration: Up to 24 months per Stripe's policy.
- See: stripe.com/cookies-policy
AWS Cognito (authentication)
- Domain: cognito-idp.us-east-1.amazonaws.com (API only)
- When loaded: Only at sign-in / sign-up.
- Purpose: User authentication, session security.
- Duration: Session-scoped JWT tokens; refresh tokens up to 30 days unless you sign out.
Local Storage
OmegaFP uses browser Local Storage (similar to cookies) to store:
- User Preferences: UI settings and display preferences
- Chat Settings: Starred conversations, panel states
- Firm Settings: Firm-specific display preferences
- Consent record: Your cookie banner choice (key: omegafp-consent)
Local Storage data is stored locally on your device and is not transmitted to our servers except as part of normal application functionality.
How to Manage Cookies
Browser Settings
You can control cookies through your browser settings. Most browsers allow you to:
- View Cookies: See what cookies are stored on your device
- Delete Cookies: Remove cookies from your device
- Block Cookies: Block all or specific types of cookies
- Set Preferences: Choose which types of cookies to allow
Note: Blocking essential cookies may prevent the platform from functioning properly.
Browser-Specific Instructions
- Chrome: Settings → Privacy and security → Cookies and other site data
- Firefox: Options → Privacy & Security → Cookies and Site Data
- Safari: Preferences → Privacy → Cookies and website data
- Edge: Settings → Privacy, search, and services → Cookies and site permissions
Opt-Out Tools
Advertising Industry Opt-Out:
Note: OmegaFP does not currently use advertising cookies, but these tools can help you manage cookies across all websites.
Do Not Track (DNT)
Some browsers include a "Do Not Track" (DNT) feature that sends a signal to websites indicating that you do not want to be tracked.
OmegaFP's Response to DNT Signals:
- We acknowledge DNT signals
- We do not use cookies or tracking technologies for advertising or cross-site tracking
- Essential and functional cookies are still used to provide core platform functionality
- Analytics cookies (PostHog) respect DNT signals (respect_dnt: true)
Third-Party Tracking
OmegaFP does not use third-party tracking services for advertising purposes. We do not:
- Share your data with advertising networks
- Use third-party cookies for advertising
- Track you across other websites
- Use tracking pixels or web beacons for advertising
Note: We may use service providers (cloud infrastructure, AI services) that process data as part of providing our services, but these are not used for advertising or cross-site tracking.
Changes to This Policy
We may update this Cookie and Tracking Policy from time to time. When we make changes:
- Notification: We will notify you via email (if you have an account) or by posting a notice on our website
- Effective Date: The "Last Updated" date at the top of this policy will be updated
- Material Changes: For material changes, we will provide at least 30 days' notice
Contact Us
If you have questions about this Cookie and Tracking Policy, contact us at privacy@omegafp.com.
